SOLICITATION NUMBER: 720BHA21R00067
ISSUANCE DATE: July 13, 2021
CLOSING DATE AND TIME: March 22, 2022, 12:00 P.M. Eastern Time
SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)
Dear Prospective Offerors:
The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Offices of Middle East, North Africa, and Europe (MENAE) and Asia, Latin America and Caribbean (ALAC) are seeking offers from qualified U.S. citizens to provide personal service as a Deputy Team Lead under a United States Personal Services Contract (USPSC), as described in the solicitation.
Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:
- Complete resume. In order to fully evaluate your offer, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).
Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.
- USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.
NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT
All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.
NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:
Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:
MENAE Recruitment Team
E-Mail Address: BHA.MENAERecruitment@usaid.gov
Any questions on this solicitation may be directed to the MENAE Recruitment Team via the information provided above.
DUTIES AND RESPONSIBILITIES
This position requires an individual to manage and represent the humanitarian portfolio for Washington, DC. After the BHA Team Leader, the DTL will serve as the secondary contact and liaison for BHA’s ongoing humanitarian assistance activities as well as for resilience and DRR programs in a given region. The DTL will be responsible for program analysis and strategy development and work closely within the BHA Team, and with other USAID/HQ staff, as well as with the international donors, UN organizations, IOs, and international/local NGOs in disaster mitigation, and responding to humanitarian needs and sudden onset disasters. Depending on the size of the team, it’s likely the DTL will also oversee and guide staff on program management. In the absence of the Team Leader, the Deputy will serve as Acting Team Leader as needed.
- Develop and maintain knowledge of the key humanitarian, DRR, and resilience issues within the Team portfolio.
- Maintain an in-depth understanding of political, humanitarian, organizational, and stakeholder interests specific to the Team portfolio.
- Monitor incipient disasters, international disaster response plans and efforts, and major humanitarian issues and challenges in the area of responsibility through a wide range of USG and international sources.
- Identify humanitarian issues, priorities, lessons learned, and opportunities within and relevant to the team portfolio.
- Prepare and/or provide substantive assistance in the preparation of, regular strategic and analytical reports on current or anticipated emergencies, as well as comprehensive preparedness documentation on the Team portfolio.
- In consultation with field colleagues, manage DC engagement efforts to identify and assess on-going and emerging humanitarian assistance requirements, target beneficiary groups, locations, oversee the general direction of existing relief and transition-oriented programs, and broadly recommend the types of interventions and budget levels required in the team portfolio.
- In conjunction with the BHA TL, closely collaborates with USAID Regional and Pillar bureau colleagues on program coordination to share information, avoid overlap, and explore opportunities for synergies and transition efforts.
- Liaise with partners and other donors, coordinate with USAID BHA staff on issues of mutual interest, and provide coordinated field feedback to the partners.
- Coordinate collection of information and provide updates and recommendations through written reports on issues related to the humanitarian situation, including the following:
- Capacity and ability of UN, IOs, NGOs, and local institutions to carry out programs.
- Capacity of the logistics infrastructure to support programs.
- Security situation of beneficiaries, personnel, convoys, and relief operations in general.
- Contributions by other donors, problems arising from implementation of relief and reintegration programs, and any other issues that require the attention of BHA; and
- Humanitarian coordination issues and any recommendations for change.
- Provide guidance to organizations that are developing proposals for BHA, based on BHA’s Guidelines for Unsolicited Proposals and Reporting.
- Review concept papers and proposals and provide timely recommendations/comments to BHA.
- Ensure reporting on a timely basis to the BHA Team Leader, Division Chief, and other Washington, DC stakeholders on the quality of grantees’ work, noting deficiencies, attributes, and evolving operational conditions.
- As directed by the USAID Team Lead, represent BHA at meetings within the USG and with humanitarian stakeholders to convey humanitarian concerns and priorities from the USAID and BHA perspective through oral and written briefings.
- Coordinate meetings such as:
- Meetings with individual and groups of implementing partners discussing programmatic priorities, objectives, progress, results, and challenges.
- Donor and implementing partner coordination forums.
- Feed into discussions, meetings, and papers informing USG foreign policy in areas with humanitarian concerns or impacts.
- Serve as the supporting point of contact for BHA for humanitarian issues and serve as a liaison on program issues among USAID mission staff, the U.S. Embassy and other USG agencies, military representatives, BHA/Washington, and the overall humanitarian community.
- Present USAID and BHA perspectives to NGOs, IOs, and UN agencies relating to humanitarian assistance strategies and priorities, including BHA’s approach to sustainable, resilience- oriented humanitarian programs.
- Work closely with the USAID/ BHA Team Leader and Team to discuss and understand sectoral priorities.
- As directed by the Team Leader, represent USG humanitarian interests at national and international meetings and conferences, and facilitate, as requested, travel and briefings for official USG visitors interested in humanitarian issues.
- Provide recommendations on current and future directions of BHA’s portfolio to include programmatic, budgetary, and human resource requirements.
- Serve in a deputy leadership role (or as acting team leader when required) within the BHA Team in USAID/Washington, DC.)
- Participate, as assigned, in a wide range of office-wide policy, process, and strategic initiatives and working groups to ensure ALAC/MENAE Office’s priorities and operating realities are reflected in outcomes.
- Actively solicit and consolidate feedback from the division on these initiatives and work with the Office Directors, Division Chiefs, Team Leaders, and other Deputy Team Leaders to identify the division’s strategic interests and find creative ways to find solutions beneficial to the division as well as the office.
- In coordination with other BHA Offices and field teams, incorporate humanitarian concerns into regional activities and identify opportunities to leverage USAID interventions.
- Support the professional development of team members through mentorship.
- Serve in Deputy leadership, planning, or program positions on response teams, assessment teams, or provide coverage for field offices within and outside the region.
- May serve on Disaster Assistance Response Teams (DARTs) overseas. While not common, this may require immediate (within 24 hours) deployment overseas for an extended period of time but this requirement is flexible during the current pandemic and the office would take personal situations into consideration. Staff preparedness and readiness are essential for safety while ultimately providing for a successful response mission during the COVID-19 pandemic. BHA has standardized and systematic preparedness requirements in place to ensure that both its systems and personnel are always prepared for a no-notice event.
- May serve as needed, on Washington, DC-based Response Management Teams (RMTs), which provides services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied.
- As needed, may serve on temporary detail within the office. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.
- Develop professional and technical skills of staff working on RMTs and DARTs.
- Communicate and coordinate information, programs, and strategies with staff in the USAID Regional Bureaus, USAID regional offices, and with US Mission counterparts.
- Become certified and serve as an Agreement Officer’s Representative/Contracting Officer’s Representative (AOR/COR), as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e. work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in Contract/Assistance Performance Assessment Review System (CPARS/APARS). They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements in the COR designation letter and the AOR designation letter.
The USPSC will report directly to the BHA Team Leader within USAID or the Team Leader’s designee.
The Supervisor provides administrative directions in terms of broadly defined missions or functions. The USPSC coordinates with the Team Leader to carry out plans, designs, programs, projects, studies, or other work. Results and deliverables are of the caliber that is professional, complete, authoritative, and accepted without significant changes.
The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).
Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.
START DATE: Immediately, once necessary clearances are obtained.
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)
Bachelor’s degree in any discipline; and nine (9) years of progressively demonstrated experience in emergency relief, DRR, disaster preparedness or related programming and management, which must include three (3) years of field work (foreign or domestic) in international humanitarian assistance and/or disaster response needs assessment, analysis, emergency relief program operations, or post-emergency rehabilitation.
Master’s degree in any discipline; and seven (7) years of progressively demonstrated experience in emergency relief, DRR, disaster preparedness or related programming and management, which must include two (2) years of field work (foreign or domestic) in international humanitarian assistance and/or disaster response needs assessment, analysis, emergency relief program operations, or post-emergency rehabilitation.
IV. SUBMITTING AN OFFER
Offers must be received by the closing date and time at the address specified in the cover letter.
Qualified individuals are required to submit:
1. Complete resume. In order to fully evaluate your offer, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours
worked per week for each position. Any experience that does not include dates
(month/year), locations, and hours per week will not be counted towards meeting the
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related
skills, or job-related honors, awards or accomplishments. Failure to identify an academic
discipline will result in disqualification.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career
Your resume must contain sufficient information to make a valid determination that you fully
meet the experience requirements as stated in this solicitation for each grade level(s) for
which you are applying. This information must be clearly identified in your resume. Failure
to provide information sufficient to determine your qualifications for the position will result
in loss of full consideration.
2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I.
This form must be physically signed. Electronic signatures will not be accepted. AID 309-2
is available at http://www.usaid.gov/forms.
Additional documents submitted will not be accepted.
By submitting your offer materials, you certify that all of the information on and attached to the
offer is true, correct, complete, and made in good faith. You agree to allow all information on
and attached to the offer to be investigated. False or fraudulent information on or attached to
your offer may result in you being eliminated from consideration for this position, or being
terminated after award, and may be punishable by fine or imprisonment.
To ensure consideration of offers for the intended position, please reference the solicitation
number on your offer, and as the subject line in any email.
Via email: BHA.MENAERecruitment@usaid.gov